By law, municipal vehicles must operate under the same laws and guidelines that govern our roads as commercial vehicles. They must retain maintenance and repair records for all work performed on each piece of equipment. Often times, Insurance companies also have this same requirement for proof of due diligence purposes.
Fleet managers often do not include the air conditioning and emissions system as part of their fleet maintenance checklist, and therefore they also don’t get included as part of their fleet and equipment maintenance planning and scheduling strategy. However, inexpensive and regular scheduled inspections and maintenance of both can prevent breakdowns, ensure peak efficiency, and save money down the road on more expensive repairs.
By law, if you operate commercial vehicles you must retain a repair log of all maintenance, repairs, and work performed on each unit in your fleet. Your insurance company also not only requires not only proof of repairs, but also proof of due diligence in terms of preventative and ongoing maintenance.
The ability to instantly search maintenance work orders by plate, VIN, and unit description can save a lot of time for fleet managers and shop staff. If you perform repairs and maintenance for customers, this can also save time and assist your sales and support staff.
In many shops, the responsibility for fleet management falls to the operations manager, lead dispatcher, lead mechanic, or someone else with multiple responsibilities. And because of these multiple responsibilities, fleet maintenance management is often limited to doing the bare minimum to maintain DOT compliance.
Throughout the entire life of a maintenance work order, 3 minutes will be spent on search and inquiry for accounting, administration and audit purposes. Have you considered how much other fleet maintenance and management practices are costing you in time and money each year?
It is estimated that 50 cents for every 100 dollars spent on parts is lost due to inadequate parts warranty tracking. From our pooling, the average annual cost of parts for most companies with trucks and heavy equipment is about $3000 per unit. Therefore, using the 50 cent formula, if parts warranty tracking and fleet maintenance software is not being used, each piece of equipment loses $15 per year due to parts warranty.
Download our free ebook, Your Essential Guide to Simplifying Fleet and Equipment Maintenance. This guide will show you the benefits of fleet & equipment maintenance software and what to look for as you explore this important business decsion.