• Fleet Harmony Inc

How to determine the best time to implement fleet maintenance software.


Its a catch 22. Companies that often stand to gain the most from fleet maintenance software argue that they are too busy or it’s too slow to put in a new system.


Therefore, is there really a good or bad time to implement fleet maintenance software? It comes down to a desire to save time and money, and a commitment to do so.

Oddly, when times are busy, it is probably the best time to start planning and assessing your needs. Lessons learned from the times when we are swamped and feeling overwhelmed can sometimes be lost and forgotten during the slow times. These lessons lost can turn out to be a major factor in determining whether your fleet management software project is a success or not.

This phase of your planning doesn’t have to be fancy. Just make some rough notes to jog your memory. Smart Phones are great for this purpose.

Before You Begin

The next phase of the fleet management software project is to make a checklist of the features you need from your rough notes. Reference your fleet maintenance spreadsheet for key information you need to track. Some features to look for and consider are:

  • easy to use

  • flexibility

  • useful reports

  • help and support

  • maintenance work order forms

  • maintenance scheduler

  • parts management

  • parts inventory management

  • warranty software

  • fleet accident management software

  • compatible with SAGE simply accounting

Choose the Right Fleet Maintenance Software Provider

In today’s connected world, fleet management software for the cloud makes the most sense, especially for small to medium sized companies with limited access to IT hardware, software, and staffing resources. Online fleet management software is also more affordable.


There are countless software vendors for Windows, but very few of these that have successfully made the jump from offering Windows-based software to Cloud-based software. Fleet Harmony Cloud Fleet Management Software is a Canadian first and a global leader in online fleet management software solutions.


Implementing fleet maintenance software doesn’t have to be complicated if you choose the right vendor with experience and expertise you can count on.

The vendor you choose should:

  • Have a sound and straight forward implementation plan

  • Be flexible enough to accommodate the uniqueness of your organization.

  • Have a good track record with references

  • Provide outstanding support

Beware of fleet maintenance software vendors that claim everything is “easy”.

Too Many Cooks …

The vast majority of successful software implementations have a single staff person that is the project’s lead. They must be knowledgeable, capable, and authorized to make decisions on your organization’s behalf.


Do not choose a senior manager unless they are very well organized and delegate well. Otherwise, you will run the risk of your project floundering and never getting completed.

Involve your staff. It is critical and key to gathering good input and information. Plus, staff involvement will make them feel included and part of the process, and make it much easier for them to buy into the system. But at the end of the day, someone needs the hammer.

What To Expect.

With Fleet Harmony Cloud Fleet Management Software, you will have an assigned support professional from our software design services team that will help guide you through the entire setup process. You’re never alone and live support is only a call or email away. Our software design services team will:

  • Import your fleet and address book from your fleet maintenance spreadsheet and/or SAGE Simply Accounting.

  • Custom design the layout of your Maintenance Work order form to your specifications.

  • Help you set up the maintenance scheduler.

  • Work with you to put in place a maintenance process that works for your operation

  • Help train your staff.

  • Work with you on an ongoing basis to add new features and get more out of the system

How Long Will it Take?

Depending on the features you choose, most installations take between 4 to 6 weeks from contract signing.

Ready to Begin?

Procrastinate no longer. Contact us today to learn how Fleet Harmony Cloud Fleet management Software can help you manage your fleet.

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